Balance of State Homeless Services Intervention Programs

The Family and Children’s Trust (FACT) of Virginia has established an emergency fund project to assist families and individuals, in Virginia, who have experienced or are at risk of experiencing family violence. FACT recognizes that financial stress and unexpected expenses can be particularly devastating for this population.

A total budget of $60,000 was made available for twelve awards of $5,000 to be made to each Local Planning Group (LPG) within Virginia’s Balance of State, for the provision of direct financial support for expenses of up to $1,000 per family/household for families and/or individuals who have experienced or are at risk of experiencing family violence.

This project is intended to provide direct, flexible, emergency, financial assistance for individuals or families. It is intended to “fill in the gaps” of existing support. Therefore, it is not restricted to specific expenses

Eligibility Criteria:
• Funds must be spent within one year of the notice of award.
• Requests must be submitted in coordination with the LPG.
• Awards will be made to the organization identified as the Project Administrator.
• Payment will be distributed on a reimbursement basis. As such, funds will be reimbursed up to $5,000 upon completion of a brief narrative report, invoice, and submission of receipts to FACT’s Executive Director. FACT’s Executive Director shall have sole authority to determine whether submitted expenses are reimbursable under this program.

Programmatic Criteria:
• This project is intended to be community led. LPGs will determine which agency will serve as the Project Administrator.
• The identified Project Administrator will be responsible for:
o Assisting in the development of the referral and response protocol
o Reviewing and approving requests for funding
o Paying approved vendors outlined in the approved requests
o Keeping financial records related to payment of vendors
o Submitting the invoice, receipts and narrative report to FACT upon the completion of the project (within one year of the award)
• These funds are intended to be used as a “last resort” therefore, the submitted referral and response protocol must include documentation of due diligence in maximizing existing resources (rental assistance, food pantries, etc.) prior to accessing this limited award.
• Funds may not be paid directly to individuals or families but rather to vendors providing services or goods.
• No more than $1,000 per individual or household will be reimbursed. However, the referral and response protocol determined by the Project Administrator may set a reduced amount allowable in order to serve more individuals or families.

Application questions: Please respond to the questions below.
Applications questions, answers and attachment must be submitted via PDF sent electronically to Nicole Poulin, Points of contact outlined below for the LPG and Project Administrator must be included in the electronic submission. A response of award or denial will be provided within three business days from receipt.
1) Name of LPG:
2) Point of Contact Name and Email for LPG:
3) Name of Agency Identified as the Project Administrator:
4) Point of Contact Name, Number and Email Address for Project Administrator:
5) Does your program have in place a coordinated referral and response protocol within the scope and reach outlined above?
6) If so, please attach a copy.

Upon Completion of the Project
Project Administrators must submit: final invoice, receipts of payments to vendors, and a narrative report of no more than 2 pages to include information on the following questions:
1) How were the funds were spent? Please include at least one story as an example of how this project made a difference for a family or individual in your community.
2) What were the greatest challenges faced in implementing this project?
3) What were the greatest successes gained in the implementation of this project?
4) What suggestions do you have for FACT, if any, about how this project could be improved?

*See CDC Risk and Protective Factors for Child Abuse and Neglect, Intimate Partner Violence and Elder Abuse

Updated 07/2023